To help make sure that you get the most out of Legislative Day 2022, we have prepared some information on what to expect for scheduling and logistics. If you have additional questions not covered below you can contact NPMA VP of Public Policy, Ashley Amidon at firstname.lastname@example.org or 703-999-8463.
Soapbox will have a help desk in person at the Hyatt on March 15th and virtually all day on the 16th for NPMA members who have any issues with their visits.
There are a few key differences between meeting in person and virtually. NPMA has prepared a one-pager explaining exactly what to expect available here.
NPMA has contracted with a company called Soapbox to schedule our visits; they have a platform that will allow for many meetings to happen simultaneously and also create individualized schedules for every attendee. When you register, we use the address you provide to have Soapbox schedule meetings on your behalf. We will be scheduling 3 meetings for you– your representative in the House and two senators. All meetings will occur between 10:00 AM and 5:00 PM on March 16.
Because we are virtual this year, all meetings will be scheduled through the online platform Soapbox has for us. Scheduling meetings outside of that means you won’t have a virtual meeting room set up and will likely conflict with our request into an office. Staffers will usually consolidate multiple meeting requests into one meeting anyway, so please do not submit your own meeting requests.
We know many of you have been setting up visits for years and may have strong personal relationships with a member of Congress or chief of staff. If you have a personal connection with someone more senior than is listed on your schedule, we encourage you to “bump up” the meeting. That means when you receive your schedule, you can simply reply to Soapbox with the details of your connection and they will work with you to reach out to your contact - that way you can lean on your personal relationships and we only have one request coming from NPMA for a meeting.
On March 9th you should have received an email with a personalized link to your schedule. Offices sometimes do not confirm meetings until a few days before, so your schedule may show a mix of requested and confirmed meetings until closer to the 16th. The schedule will be updated in real-time. Your schedule will also have copies of our one-pagers and information about each member.
If you received a schedule on March 9th and it lists incorrect appointments, then you can simply reply to that email and let Soapbox know what is incorrect. We request visits for you based on the address you provided to us, so if you’ve moved or we have outdated information it may result in incorrect members. But that’s not a problem – because you’ll have access to your schedule in advance, there is plenty of time to make any corrections needed.
Wondering how you can have a successful virtual Hill visit? Make sure to watch this series of videos.